Workflow Improvements and Position Management

Introducing a new structure to streamline Workflows for tasks such as onboarding and performance management. We've enhanced the workflow structure to improve organization, giving you the option to lock certain tasks until all mandatory tasks in the previous step are completed.

In this What's New announcement, you'll also find news on the newly launched Position Management feature, time tracking notes, HR Help Desk notifications, and more. Try them out today and boost your HR management.

Build Step-by-Step Workflows

In the HR world, a workflow refers to a predefined series of steps or processes designed to manage and automate various human resource tasks. In flair, users can now easily customize workflow steps and assign a series of tasks to employees, enhancing efficiency and ensuring consistency. Check out our new Workflow guide.

Use Cases

For Managers

• Efficient Onboarding: Create workflow templates with custom steps for new hires, ensuring they complete all necessary tasks to familiarize themselves with the company and their role.

• Consistent Processes: Standardize recurring HR tasks such as performance reviews and employee offboarding, reducing errors and increasing efficiency.

• Automated Notifications: Keep everyone on track with automated notifications for upcoming tasks and deadlines.

For Recruiters

• Streamlined Hiring Process: Set up recruiter tasks for each stage of the hiring process, from initial contact to final hiring, ensuring no steps are missed.

• Candidate Evaluations: Use workflow templates to assign evaluation responsibilities to colleagues.

• Efficient Coordination: Easily coordinate tasks among team members, ensuring timely completion of all recruitment activities.

For Employees

• Clear Task Management: Employees can view and manage their workflows and subtasks directly in the Employee Hub.

• Guided Instructions: Workflows can include video instructions and detailed descriptions, making it easy for employees to complete tasks correctly. Plus, subtasks provide guidance through each step of a task, ensuring that nothing is overlooked.

• Better Communication: Use the comments feature to ask questions, provide updates, and collaborate with colleagues directly within the workflow.

Track Changes With Position Management

Say hello to more organized employee records and an intuitive way to showcase your business structure. Our Position Management function helps you maintain a clear overview of your company’s hierarchy and job titles with ease.

With our new Company Structure tab in the flair HR app, enjoy enhanced detail and flexibility in managing your workforce.

Use Cases

For Managers:

• Map Job Roles: Effortlessly track and manage the entire organizational structure. Easily update job titles, roles, and reporting lines to reflect real-time changes within your company.

• Track Changes: Access the history of previous position holders to see the career path and growth within the company.

For Recruiters:

• Company Overview: Quickly understand where new hires fit within the company structure. By having a clear view of the hierarchy and an overview of how positions are related to each other, you can identify gaps and strategically plan your recruitment efforts to meet organizational needs.

• Formulate New Structures: When establishing a new team or department, you can add unfilled positions and outline reporting lines ahead of hiring.

For Employees:

• Reporting Channels: Gain transparency on your role within the organization. Understand who you report to and who reports to you, creating better communication and opportunities for collaboration.

Time Tracking Notes Visibility

We've enhanced the Employee Hub by making time-tracking notes more visible. A note icon will now appear next to time entries that include comments, allowing managers and colleagues to easily see when a note has been added. This improvement is a valuable tool for boosting communication.

For Managers:

• Streamlined Communication: The visibility of notes minimizes the need for back-and-forth emails or meetings to clarify time entries, saving time and effort.

For Employees

• Smooth Communication: The clear documentation provided by the note icon reduces misunderstandings and offers a straightforward way to communicate work details to managers.

Time Sheet and Time Entry Change Approval

Now, you can approve time and change requests alongside timesheets in one step. Previously, you had to approve or decline time and change requests separately before moving on to approve the timesheet. With this new feature, you can handle everything at once.

Help Desk Manager Notification

You can now customize notifications for the HR Help Desk feature. This allows users to assign employees as extra HR Help Desk managers in the flair HR app.

These managers will get changes or requests sent straight to their inbox, so they won't miss a thing. With instant notifications, your team can stay on top of every request and respond quickly. This new feature boosts efficiency and employee satisfaction, making HR management easier and more effective. Try it out now and see the difference.

Use Cases

For HR Managers:

• Responsibility Management: Assign HR support responsibilities to the most qualified people, increasing resolution speed and accuracy.

• Stay Informed: Receive instant notifications about HR questions or new requests that come into flair’s HR Help Desk ticketing feature.

• Delegate Smoothly: Distribute tasks evenly, preventing burnout and ensuring continuous coverage.

For Employees:

• Quick Resolutions: Submit requests and receive faster responses due to real-time notifications.

• Status Overview: Track the status of their requests and know which HR manager is handling their issue.

Get Started Today

Discover how these new HR features can boost your organization's efficiency and consistency. Visit our Success Hub to see how other companies are benefiting from flair.