Electronic Signature

The Efficient Way To Sign Documents

flair’s e-signature feature helps you save time, reduce costs, and ensure compliance when signing offer letters, contracts, and other documents.

Secure Digital Signatures for Your HR Documents

Integrating e-signatures into your document workflow cuts out the time required to print, post, and return paperwork, while complying with legal requirements.

Time-Saving – Reduce the time between document creation and signature receipt

Compliant – Fulfill the requirements of regulations such as eIDAS, ESIGN, and ETA

Trackable – Keep a full digital record of contracts and signatures

Speed Up Recruiting

Request digital signatures from candidates on offer letters and work contracts to accelerate time to hire.

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Streamline Document Workflows

Notify employees when additional signatures are required to save time and ensure compliance with company policy and applicable local laws.

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Track the Signature Process

Get a clear overview of the entire e-signing process to see who has signed and send reminders to employees who haven’t yet signed.

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“We use flair throughout the recruitment lifecycle – from discussing candidates to making a hire. And that is a seamless, well-implemented process with flair.”
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Harald Mayer

CPO and Co-Founder

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Integrations To Elevate Your HR

Frequently Asked Questions

What is e-signature software?

E-signature software, also known as electronic signature software, is a digital solution designed to streamline and automate the document signing process. It facilitates the application of electronic signatures, allowing users to sign documents digitally instead of relying on traditional pen-and-paper methods. E-signature software often includes various features such as document templates, workflows, authentication mechanisms, and integrations with other applications and platforms.

With most electronic signature solutions, the user can send out signature requests. The recipient, or signer, can read the document, ask questions if necessary, fill in required fields, and then sign and return the document with no need to print or post any paperwork.

What are the benefits of an electronic signature?

There are numerous benefits to using e-signature software. Firstly, they improve the efficiency and speed of workflows by enabling users to sign documents digitally, reducing the time-consuming steps involved in traditional, paper-based signing processes. This not only saves time but also enhances productivity, especially for small businesses looking to streamline their operations.

Additionally, electronic signatures provide a more user-friendly experience. The software often offers real-time notifications, speeding up the signing process and ensuring timely completion of tasks. The convenience of electronic signatures extends to the ability to collect signatures remotely, eliminating the need for in-person signing and catering to global business needs.

E-signature software typically includes functionalities like custom branding, templates, and integration with popular platforms such as Microsoft Word, Dropbox, Google Drive, and CRM systems like Salesforce. This integration capability allows for a seamless and interconnected approach to document management and signing.

The pricing models of e-signature solutions vary, with options for tailored plans based on specific business needs. Some well-known e-signature software providers include DocuSign, SignNow, HelloSign, Adobe Sign, and PandaDoc, each offering unique functionalities and integrations to cater to diverse business requirements.

Are e-signatures secure?

Yes, electronic signatures can even contribute to enhanced security, with features such as audit trails, authentication mechanisms, and compliance with regulations like HIPAA and SOC 2. The use of digital signatures also reduces the risk of document loss or damage, as signed documents are often stored securely in the cloud, providing reliable and accessible storage solutions.

Are electronically signed documents legal?

Yes, electronically signed documents are legally recognized in many jurisdictions, provided that the e-signatures adhere to certain standards and comply with applicable regulations. Some examples of regional regulations include eIDAS (electronic IDentification, Authentication and trust Services) in the EU, the United States Electronic Signatures in Global and National Commerce (ESIGN) Act, and the Electronic Transactions Act (ETA) in Australia.

It's important for businesses to choose e-signature solutions that meet the legal requirements of their specific region and industry to ensure the enforceability of electronically signed documents.

How do e-signatures work in flair?

Electronic signatures are integrated in the flair app on Salesforce. This gives recruiters, hiring managers, and HR professionals several benefits.

For example, recruiters can use flair to add e-signatures to offer letters and contracts sent to candidates. With a simple signature request, this can reduce the time it takes to receive confirmation that a new hire is joining the team.

flair’s e-signature tool can also be used to request signatures from employees for documents such as data protection agreements, company policies, and promotions and transfers. The responsible manager can send a signature request to multiple employees via the flair Employee Hub, keep track of who has already signed, and send reminders to those who haven’t yet signed.

flair can also be integrated with other electronic signature solutions, such as PDF Butler and DocuSign.

What other document management features does flair include?

flair offers a range of document management tools that cover the majority of the document lifecycle. The flair Document Builder allows HR teams to create reusable templates for recurring processes. Our Document Generator automates the creation of HR documents, drawing up-to-date data from company records in Salesforce. This speeds up the document creation process, ensures consistency, and reduces the risk of error.

What’s more, flair’s document management system enables users to securely share and access work-related documents. You can configure role-based permissions to ensure that documents can only be accessed by authorized members of staff.

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