Electronic Signatures

The Efficient Way To Sign Documents

flair’s e-signature feature helps you save time, reduce costs, and ensure compliance when signing offer letters, contracts, and other documents.

Secure Digital Signatures for HR Documents

Spare yourself the hassle of chasing paperwork and make completing important documents easy, fast, and secure with digital signatures.

Efficient document preparation

Upload documents like contracts and add multiple signing components to a file.

Legally compliant digital signatures

Sign employment contracts and offer letters securely with our integrated e-signatures.

Signature notifications

Allow signatories to easily access documents and receive timely signing notifications.

Document version history tracker

Easily maintain a transparent record of all changes made to a work document.


Harald Mayer

Founder & CEO

Founded in 2022


Remote team

Read success story

“We use flair throughout the recruitment lifecycle – from discussing candidates to making a hire. And that is a seamless, well-implemented process with flair.”

Document Upload

Easily Prepare Files for Signing

Eliminate the costly and time-consuming manual process of printing, scanning, and sending documents back and forth.

  • Upload any PDF document and assign visibility permissions
  • Categorize documents for signing
  • Assign signatories and add signature fields
Signature Capture

Securely Send and Sign Any HR Document

Safeguard the integrity and confidentiality of sensitive HR documents. Benefit from AES encryption for file storage and TLS protocol for transit.

  • Add signature field to document
  • Activate signature request notification via email
  • Allow users to review files before signing
Signature Status

Track the Signing Process

Our e-signature integration guarantees a smooth and trackable signing process. Check in real-time if a signature is complete or pending, and gain instant visibility into the status of an important HR document.

Version History

Record and Review Any Changes to Documents

With flair files stored on Salesforce, HR and recruiting teams can review the version history of important docs. Our e-signing audit trail info also provides a transparent record of document actions. This helps ensure compliance and accountability.


Efficient E-Signatures for Any Industry

Electronic signatures simplify HR procedures for organizations of all types and sizes.


Maintain Compliance in Healthcare

Ensure that employees have signed off on all the relevant medical agreements and policies.


Training Documentation Sign-Off

Allow staff to electronically acknowledge their completion of industry-required training.


Faster Offer-to-Signature Process

Complete tech talent recruitment in less time with digital signatures for contracts.

Explore More flair Features

Document Management
Securely Store, View, and Share Useful Files
Learn more
Attract and Recruit Top Talent in Less Time
Learn more
Document Generator
HR Documents, Ready in Seconds
Learn more

Integrations To Elevate Your HR

Frequently Asked Questions

What is e-signature software?

E-signature software, also known as electronic signature software, is a digital solution designed to streamline and automate the document signing process. It facilitates the application of electronic signatures, allowing users to sign documents digitally instead of relying on traditional pen-and-paper methods. E-signature software often includes various features such as document templates, workflows, authentication mechanisms, and integrations with other applications and platforms.

With most electronic signature solutions, the user can send out signature requests. The recipient, or signer, can read the document, ask questions if necessary, fill in required fields, and then sign and return the document with no need to print or post any paperwork.

Many of the best electronic signature software on the market integrate with cloud storage services such as Google Drive, Dropbox, OneDrive, and others. This integration allows users to store their documents securely in the cloud and access them from anywhere with an internet connection.

What are the benefits of an electronic signature?

There are numerous benefits to using e-signatures. Firstly, they improve the efficiency and speed of workflows by enabling users to sign documents digitally, reducing the time-consuming steps involved in traditional, paper-based signing processes. This not only saves time but also enhances productivity, especially for small businesses looking to streamline their operations.

Additionally, electronic signatures provide a more user-friendly experience. The software often offers real-time notifications, speeding up the signing process and ensuring timely completion of tasks. The convenience of electronic signatures extends to the ability to collect signatures remotely, eliminating the need for in-person signing and catering to global business needs.

E-signature software typically includes functionalities like custom branding, templates, and integration with popular platforms such as Microsoft Word, Dropbox, Google Drive, and CRM systems like Salesforce. This integration capability allows for a seamless and interconnected approach to document management and signing documents.

The pricing models of e-signature solutions vary, with options for tailored plans based on specific business needs. Some well-known e-signature software providers include DocuSign, SignNow, HelloSign, Adobe Sign, Adobe Acrobat, and PandaDoc, each offering unique functionalities and integrations to cater to diverse business requirements.

Are e-signatures secure?

Yes, electronic signatures are legally valid and enforceable, provided that certain requirements are met. They can even contribute to enhanced security, with features such as audit trails, authentication mechanisms, and compliance with regulations like HIPAA and SOC 2. The use of digital signatures also reduces the risk of document loss or damage, as signed documents are often stored securely in the cloud, providing reliable and accessible storage solutions.

The E-Sign Act, short for the Electronic Signatures in Global and National Commerce Act, is a United States federal law enacted in 2000. The E-Sign Act’s primary purpose is to facilitate the use of electronic signatures and records in interstate and foreign commerce by ensuring that electronic contracts and signatures are valid. The Act establishes that electronic signatures carry the same legal weight and validity as traditional handwritten signatures.

In the European Union, there is a regulation known as the eIDAS Regulation, which stands for Electronic Identification, Authentication, and Trust Services. This regulation, which came into effect in 2016, establishes a framework for electronic signatures, electronic identities, electronic seals, timestamps, and electronic documents across EU member states. In Australia, there is similar legislation known as the Electronic Transactions Act (ETA).

It's important that businesses choose e-signature solutions that meet the legal requirements of their specific region and industry to ensure the enforceability of electronically signed documents.

How do e-signatures work in flair?

Electronic signatures are integrated into the flair app on Salesforce. This gives recruiters, hiring managers, and HR professionals several benefits.

For example, recruiters can use flair to add e-signatures to offer letters and contracts sent to candidates. With a simple signature request, this can reduce the time it takes to receive confirmation that a new hire is joining the team. Many companies worldwide also utilize e-signing to close deals efficiently.

flair’s e-signature tool can also be used to request signatures from employees for documents such as data protection agreements, company policies, and promotions and transfers. The responsible manager can send a signature request to multiple employees via the flair Employee Hub, keep track of who has already signed, and send reminders to those who haven’t yet signed.

flair can also be integrated with other electronic signature solutions, such as PDF Butler and DocuSign to sign a number of file formats including PDFs, Microsoft Word documents (DOCX), and Text files (TXT).

Are e-signatures included in my flair plan?

As part of your flair package, we're delighted to offer you 20 complimentary e-signatures. These e-signatures provide a seamless and efficient way to digitally sign recruiting and HR documents.

Should your needs exceed this initial allocation, we encourage you to get in touch with our dedicated Customer Success team. They'll be more than happy to assist you in upgrading your e-signature allowance to ensure your workflow remains uninterrupted and optimized for success. flair is committed to providing you with the tools and support necessary to streamline your recruiting and HR processes effortlessly.

What other document management features does flair include?

flair offers a range of document management tools that cover the majority of the document lifecycle. The flair Document Generator allows HR teams to create reusable templates for recurring processes such as creating company handbooks for onboarding. Our Document Generator automates the creation of HR documents, drawing up-to-date data from company records in Salesforce. This speeds up the document creation process, ensures consistency, and reduces the risk of error.

What’s more, flair’s document management system enables users to securely share and access work-related documents. You can configure role-based permissions to ensure that documents can only be accessed by authorized members of staff. Employees can also upload and download personal documents through the flair mobile app on iOS and Android, allowing for seamless access and management of files on their mobile devices.

Our Salesforce native solution has all the features needed to securely store, manage files, and sign documents. You can keep documents safe and easily retrievable with our cloud-based solution and then activate signature requests and even track when a signature has been completed.

Book Your Personal Demo

Ready to see how your organization will thrive with flair? Get in touch with us to discuss your needs and see how flair can help you achieve HR harmony.

Take a tour of flair tailored to your top priorities

We’ll support you throughout the process

Request a Demo
people on banquet