HR Document Generation

HR Documents – Ready in Seconds

Automate your document generation and spend less time preparing paperwork. Swiftly create accurate, personalized HR documents with flair.

Speed Up Offer Letter Generation

Increase efficiency and consistency in the hiring process by automatically generating offer letters for successful candidates.

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Create Consistent Contracts

Use document templates to quickly draw up precise work contracts that comply with company policy.

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Standardize Contract Changes

Simplify admin processes and save time when employees are transferred, promoted, or sign a new employment agreement.

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“What flair produces out of the box is great. It’s a well-designed and very user-friendly HR platform that matches our objectives and our culture very well.”
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Harald Mayer

CPO and Co-Founder

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Explore More flair Features

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    Document Management
    Securely Store, View, and Share Useful Files
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    Recruiting
    Attract and Recruit Top Talent in Less Time
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    Payroll
    Ensure Payday Runs Smoothly Every Time
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Integrations To Elevate Your HR

Frequently Asked Questions

What is document generation software?

Document generation software, also known as document generators, automatically create documents for you based on templates. Placeholders or merge tags in the document template can be automatically filled in by the document generator, allowing you to create documents that are personalized for different people, companies, and circumstances

In HR, document generation software can be used to create a variety of documents, including offer letters, employment contracts, employee handbooks, onboarding documents, performance reviews, and other employment agreements.

Document generators are often integrated with other document management functions, such as electronic signatures (e-signatures), document storage, and file sharing.

What is the difference between HR document management and document generation?

HR document management is a broad term that refers to all document-related processes in human resources (HR). These include document storage, organization, sharing, and access control.

Document generation, on the other hand, refers to the automated creation of documents. Starting with a template, document generation software fills dynamic fields with information sourced from other systems to produce new documents that are personalized. The document creation process is often integrated into a document management system, making it easier for companies to manage digital paperwork.

What are the benefits of document generation in HR?

HR departments deal with a considerable amount of paperwork and digital documents. Many of these documents, including work contracts, offer letters, employee references, and onboarding documents, are standardized, meaning the process can be quite repetitive.

By automating document generation, HR teams save time, improve consistency, and reduce the risk of errors when creating personalized employee documents. As dynamic data is filled from the HCM or HR system, managers can be sure that the information is consistent with the company’s records.

Reducing the time spent on these repetitive tasks allows HR managers to focus their attention on more strategic areas. With a lower risk of human error, automatically generated documents help teams avoid costly and time-consuming mistakes in their documentation. The result is a clean professional document with consistent formatting and up-to-date employee data.

How does flair’s Document Generator work?

You can use flair to generate HR documents in Salesforce. The first step is to create a document template using a word processor like Microsoft Word. In the template, replace any dynamic data, such as employee names, office locations, or salary amounts, with a merge tag. A merge tag is a dynamic placeholder enclosed within square brackets. For instance, [Employee First Name] serves as a variable that can be employed to personalize a document for a particular individual.

After uploading your template to flair, you simply select an employee for whom you wish to create a document and the Document Generator will automatically fill in any dynamic fields with data from your company’s records in Salesforce. If you need to manually update one of these fields, the changes will be applied to your Salesforce records too, ensuring a single source of truth.

What other document tools does flair include?

flair is an all-in-one HR solution that covers many recruitment and HR processes, including talent acquisition, applicant tracking, onboarding, time and attendance, shift planning, performance reviews, and payroll. It also includes a comprehensive document management system that helps you streamline many of the processes in the document lifecycle.

Besides the automated document generator, flair comes with a document builder. This useful feature helps HR professionals to quickly and easily create HR document templates in Salesforce.

Completed documents can be shared with employees via the document management feature. The ability to mass upload documents such as payslips saves time for HR teams. Employees can view and download their documents via a self-service employee portal or using the flair mobile app. Configurable permissions and Salesforce’s enterprise-grade data protection technology keep personal files secure.

You can also electronically sign HR documents using flair’s e-signature feature. This streamlines HR admin processes, saving time for both managers and employees.

What’s more, flair integrates with many document management systems and e-signature solutions, including DocuSign and PDF Butler. This means you can connect your familiar document processes with other HR tasks, creating a smoother and uninterrupted workflow.

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Ready to see how your organization will thrive with flair? Get in touch with us to discuss your needs and see how flair can help you achieve HR harmony.

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