The Efficient Way To Sign Documents

E-signature software, also known as electronic signature software, is a digital solution designed to streamline and automate the document signing process. It facilitates the application of electronic signatures, allowing users to sign documents digitally instead of relying on traditional pen-and-paper methods. E-signature software often includes various features such as document templates, workflows, authentication mechanisms, and integrations with other applications and platforms.

With most electronic signature solutions, the user can send out signature requests. The recipient, or signer, can read the document, ask questions if necessary, fill in required fields, and then sign and return the document with no need to print or post any paperwork.

Many of the best electronic signature software on the market integrate with cloud storage services such as Google Drive, Dropbox, OneDrive, and others. This integration allows users to store their documents securely in the cloud and access them from anywhere with an internet connection.

There are numerous benefits to using e-signatures. Firstly, they improve the efficiency and speed of workflows by enabling users to sign documents digitally, reducing the time-consuming steps involved in traditional, paper-based signing processes. This not only saves time but also enhances productivity, especially for small businesses looking to streamline their operations.

Additionally, electronic signatures provide a more user-friendly experience. The software often offers real-time notifications, speeding up the signing process and ensuring timely completion of tasks. The convenience of electronic signatures extends to the ability to collect signatures remotely, eliminating the need for in-person signing and catering to global business needs.

E-signature software typically includes functionalities like custom branding, templates, and integration with popular platforms such as Microsoft Word, Dropbox, Google Drive, and CRM systems like Salesforce. This integration capability allows for a seamless and interconnected approach to document management and signing documents.

The pricing models of e-signature solutions vary, with options for tailored plans based on specific business needs. Some well-known e-signature software providers include DocuSign, SignNow, HelloSign, Adobe Sign, Adobe Acrobat, and PandaDoc, each offering unique functionalities and integrations to cater to diverse business requirements.

Yes, electronic signatures are legally valid and enforceable, provided that certain requirements are met. They can even contribute to enhanced security, with features such as audit trails, authentication mechanisms, and compliance with regulations like HIPAA and SOC 2. The use of digital signatures also reduces the risk of document loss or damage, as signed documents are often stored securely in the cloud, providing reliable and accessible storage solutions.

The E-Sign Act, short for the Electronic Signatures in Global and National Commerce Act, is a United States federal law enacted in 2000. The E-Sign Act’s primary purpose is to facilitate the use of electronic signatures and records in interstate and foreign commerce by ensuring that electronic contracts and signatures are valid. The Act establishes that electronic signatures carry the same legal weight and validity as traditional handwritten signatures.

In the European Union, there is a regulation known as the eIDAS Regulation, which stands for Electronic Identification, Authentication, and Trust Services. This regulation, which came into effect in 2016, establishes a framework for electronic signatures, electronic identities, electronic seals, timestamps, and electronic documents across EU member states. In Australia, there is similar legislation known as the Electronic Transactions Act (ETA).

It's important that businesses choose e-signature solutions that meet the legal requirements of their specific region and industry to ensure the enforceability of electronically signed documents.

Electronic signatures are integrated into the flair app on Salesforce. This gives recruiters, hiring managers, and HR professionals several benefits.

For example, recruiters can use flair to add e-signatures to offer letters and contracts sent to candidates. With a simple signature request, this can reduce the time it takes to receive confirmation that a new hire is joining the team. Many companies worldwide also utilize e-signing to close deals efficiently.

flair’s e-signature tool can also be used to request signatures from employees for documents such as data protection agreements, company policies, and promotions and transfers. The responsible manager can send a signature request to multiple employees via the flair Employee Hub, keep track of who has already signed, and send reminders to those who haven’t yet signed.

flair can also be integrated with other electronic signature solutions, such as PDF Butler and DocuSign to sign a number of file formats including PDFs, Microsoft Word documents (DOCX), and Text files (TXT).

We offer flair customers the chance to try out our e-signature feature with a free trial including 20 e-signatures. This provides a seamless and efficient way to digitally sign recruiting and HR documents.

If you're happy with your trial and want to continue using flair e-signatures, get in touch with our dedicated Customer Success team. They'll be able to advise you on the right package for your e-signing needs to ensure that your document workflows are primed for efficiency.

flair offers a range of document management tools that cover the majority of the document lifecycle. The flair Document Generator allows HR teams to create reusable templates for recurring processes such as creating company handbooks for onboarding. Our Document Generator automates the creation of HR documents, drawing up-to-date data from company records in Salesforce. This speeds up the document creation process, ensures consistency, and reduces the risk of error.

What’s more, flair’s document management system enables users to securely share and access work-related documents. You can configure role-based permissions to ensure that documents can only be accessed by authorized members of staff. Employees can also upload and download personal documents through the flair mobile app on iOS and Android, allowing for seamless access and management of files on their mobile devices.

Our Salesforce native solution has all the features needed to securely store, manage files, and sign documents. You can keep documents safe and easily retrievable with our cloud-based solution and then activate signature requests and even track when a signature has been completed.