Excel vs. flair

Swap Spreadsheets for Smoother HR

Getting swamped in spreadsheets? Explore flair’s capabilities to see how switching to a dedicated HR and recruiting platform will save you time and improve your workflows.


Trusted by companies worldwide

flair vs. Excel: Feature Comparison

As a purpose-built HR solution, flair’s features are more suitable for modern HR and recruiting teams than Excel.

Employee Engagement
Automated Document Generation
Single Source of Truth

Centralized HR Data

With flair, you get a single, secure source of people data to enhance your decision-making. No more digging through multiple spreadsheets.

  • All-in-one solution for HR and recruitment
  • Create powerful, personalized dashboards in Salesforce
  • No need for multiple HR solutions

Enhanced Productivity

flair allows you to automate many HR and recruiting processes and provides you with clearer workflows for daily tasks. You save time on manually inputting data into spreadsheets and reduce the risk of errors.

  • Automate time tracking for an accurate picture of hours worked
  • Collaborate on performance reviews and assign next steps
  • Make your candidate funnel more easily trackable
Scalable Solution

Increased Scalability

As your company grows, managing HR data in Excel becomes more challenging and time-consuming. flair provides a solution that supports growing companies in more areas of HR.

  • Time tracking, absences, and shift planning
  • Performance reviews and employee development
  • Payroll, inventory management, expenses and other admin tasks
Employee Engagement

Higher Employee Engagement

While Excel certainly has its place, it was not designed for increasing employee engagement. In fact, too many spreadsheets can have the opposite effect. flair provides a number of engaging features.

  • Clear, enjoyable, and interactive onboarding journeys
  • Surveys that help you gauge the mood and identify improvements
  • Cheers messages to congratulate colleagues for great work

Luke White

Operations Director

Founded in 2017


Offices in 5 countries

Read success story

"When you’re managing four or five people, you can get by with Excel. But with 10, 20, or 30 people, it becomes challenging. That’s where flair helped us save a lot of time and make the whole process much more user-friendly for everybody."

The Number 1 HR App on Salesforce

Proven Data Security

With flair, your data is stored on Salesforce servers, protected by robust security technology.

In-Depth Analytics

Dive deep into your HR and recruiting data using custom reports and dashboards on the flair Salesforce apps.

Built for Growth

Compared to Excel, flair is better suited to support the HR needs of growing companies in multiple locations.

flair Offers a Wider Range of Integrations

flair Shines in Customer Reviews

Users rate flair very positively on review platforms like G2, Capterra, and the Salesforce AppExchange, with high scores for ease of use, quality of support, and value for money.

Learn More
floating pdfs

Frequently Asked Questions

What does flair offer that Excel does not?

Microsoft Excel is a spreadsheet editor that can be used to organize and analyze a wide variety of data. Many businesses use it to store HR-related data, such as timesheets, expenses, and company goals.

However, Excel is not purpose-built for HR teams. This means that it lacks many of the key HR and recruiting features that modern teams require. HR teams therefore have to spend time creating spreadsheets and formulas and manually entering data. This takes up time that can be better used elsewhere and means that data can become outdated if it isn’t constantly maintained and updated.

Some of the core HR and recruiting features that Excel lacks include job advertising, career pages, onboarding flows, employee recognition tools, video integration, absence calendars, and approval workflows. This means that teams often have to look for point solutions to cover these use cases.

flair, on the other hand, is an all-in-one HR and recruiting platform designed to improve the work-life experience for everyone within the company. It includes an applicant tracking system (ATS), career page builder, job advertising integration, customizable onboarding workflows, goals and performance management, employee survey and recognition tools, digital time tracking, and more.

What are the drawbacks of managing HR in Excel?

Microsoft Excel is a useful business tool, but it does pose several drawbacks to HR teams when it is used to manage HR data. Firstly, it requires significant manual data input, which is time-consuming and prone to error. As organizations grow, more and more administrative effort is required to keep the data up to date.

Excel may not always be a suitable solution in terms of data security and compliance, as spreadsheets are often accessible to many users. While spreadsheets can be protected by passwords to prevent unauthorized sharing of data, managing these passwords can become another administrative burden. Ensuring that data can only be accessed by authorized members of staff can therefore pose a challenge.

While there are numerous options for analyzing and visualizing data in Excel, more advanced analysis requires knowledge of formulas and skills with charts. This can make self-service reporting more challenging and time-consuming.

Why should I switch from Excel to HR software?

Many businesses use Microsoft Excel for a wide range of purposes. As a low-cost tool that many people are familiar with, it can be an easy option for smaller companies.

However, as soon as companies start to grow past the first few employees and processes become more intricate, it becomes much more complicated and time-consuming to maintain an ever-growing number of spreadsheets. This can quickly lead to disconnected processes, outdated or incorrect data, and multiple inconsistent data sources.

Moreover, it can become difficult to manage access rights and permissions to spreadsheets. This can lead to potential security risks, such as data breaches.

With flair, HR data is stored in Salesforce, meaning it is protected by some of the most advanced security technology available. Using permission sets, companies can make sure data is only accessible to authorized employees and managers, no matter how big the company grows.

flair will also save you time as processes are designed for HR staff, managers, and recruiters. For example, instead of manually tracking work hours in countless spreadsheets, employees can use flair’s time tracker to log their hours. Managers can then review and approve the timesheets in a simple workflow.

flair also comes with an intuitive self-service portal for employees and managers, containing all the key features required for smooth HR processes. This not only saves time but also boosts engagement. Everything you need is in one place – easy to find, navigate, and work with.

Last but not least, flair offers many pre-built reports that you can run to analyze your HR data. You can also build your own custom reports and dashboards in Salesforce, giving you almost limitless ways to slice and dice your data.

What kind of businesses is flair best suited to?

flair is suitable for a wide range of organizations, especially mid-sized companies and large enterprises. Thanks to our highly configurable solution, it is ideal for organizations operating in multiple countries. Our customers are based in many different countries around the world and operate in a variety of industries including tech, healthcare, NGOs, consulting, and retail.

The flair solution is built on Salesforce, making it an ideal choice for organizations that use the leading CRM platform. Businesses not utilizing Salesforce can still integrate flair without encountering any functional restrictions. We'll create a Salesforce instance for your use, ensuring you can harness the full potential of flair's Salesforce connection.

Compare flair With Other HR Solutions

    more tools graphics
    Weigh Workday Against flair Software
    more tools graphics
    Sage People
    How flair Compares With Sage's Salesforce App
    more tools graphics
    Why Customers Choose flair Over Personio

Book Your Personal Demo

Ready to see how your organization will thrive with flair? Get in touch with us to discuss your needs and see how flair can help you achieve HR harmony.

Take a tour of flair tailored to your top priorities

We’ll support you throughout the process

Request a Demo
people on banquet