There are several processes involved in digital application management:
Advertising Job Openings
Most companies have a dedicated career page on their website, along with online forms to be filled. You can have customized forms as well.
Make sure you specify the ‘required’ fields in the form. This makes shortlisting applications easier.
Your job vacancies should be posted on multiple portals at the same time during the entire recruitment period. This will increase your reach and bring in more candidates, thereby saving time and energy.
This is because the online recruitment rate is a lot faster.
You can find suitable candidates online on various platforms like LinkedIn or XING.
These platforms have many built-in functions that filter and search for the right candidates for your job vacancies and also help you contact them directly.
Use Structured HR Software
The job profile, management, and the team have certain requirements that need to be fulfilled by the applicant. The use of HR software allows you to specify the skill set required and the personal criteria needed.
Online forms can be customized on the basis of these requirements, which can then be automatically scrutinized and analyzed through artificial intelligence.
On average, companies that use structured HR software tend to hire more personnel. This is because it streamlines the process.
Digital Personnel Records
Digital records save the HR department the trouble of maintaining spreadsheets for every employee.
When you invite online applications, the data is automatically transferred to your employee database if the candidate is hired. This record can then be maintained throughout the employee’s tenure.
Hiring candidates requires teamwork and communication preferences between the different channels of the process, and it is absolutely essential.
The HR software covers communication preferences during the entire process, including the names of colleagues who have already interviewed the candidate, their feedback, and so on.
The Features Of An E-Recruiting System
Nowadays, recruitment software has to meet many requirements.
Whenever a company decides to select a new system, there are different groups of interest involved, such as recruitment managers, business managers, and IT and management departments.
Therefore, software manufacturers often see themselves confronted with complex requests and specification sheets that hardly any system can fulfill within a reasonable budget range.
So, exactly which qualities does an e-recruitment system have to possess to enable the recruitment managers and business managers to work efficiently?
A recruitment system is a complex application that has to be intuitive for the users. The handling has to be clear with a logical allocation of the functionalities to increase user acceptance and productivity.
This also involves having online recruitment strategies in place.
The use of modern web technologies in the software architecture is a precondition, too.
In any case, an up-to-date system should be web-based. And the access of all employees to a centralized database enables the usage from different locations.
The software can then also be maintained and updated more regularly.
One of a recruiters’ main activities is the publishing of job offers on various online job portals to obtain the maximum reach.
The central handling of the job board directly from the system makes the function of multi-channel posting easy-to-handle and it helps to save precious time during the entire recruitment period – thanks to an efficient online recruitment rate.
CV parsing is the automatic scanning of candidate data through artificial intelligence. Applications can be directly extracted, modified, and evaluated.
Like this, HR employees gain lots of time when inserting data. Furthermore, the number of errors resulting from the manual insertion decreases.
The matching between the candidates and the customers’ needs is one of the essential processes of recruitment and online recruitment strategies.
It is crucial that the relevant competencies are recognized and considered within the search.
A dynamic catalog of competencies that contains different specific keywords, synonyms, and other spellings and translations can bring a major advantage to the process.
Any position can be staffed with only one candidate. Though this does not necessarily imply that the other applicants do not represent precious human capital.
In times where you have to talk about the ‘war of talents’ with a decreasing number of candidates for the number of jobs to be staffed, this potential should not be given away with a negative answer.
Instead, you can transfer them into a talent pool – with their consent, of course. In doing so, they can be reconsidered for later vacancies.
Here it makes sense to use the recruitment software rather like a CRM to establish regular contact with the pool members.
Recruitment usually starts with a staffing need, whether it is internal or external. If a company is able to cover their own recruitment processes with an e-recruitment tool, the same should go for their customer relationships.
In fact, the contact and exchange with the client are equally important since the recruitment is being done for them and part of the organization’s online recruitment strategies.
In order to manage a company precisely, you need to know about certain KPIs, especially within core business areas. The e-recruitment system can support this with clearly structured reports.
Like this, you can easily understand how many applications were received, how many client interviews resulted from this, and how many projects were completed in the end.
To avoid candidates and clients getting contacted twice or never, it is important to track the interactions and communication preferences with the related people and to make them accessible for all employees involved.
Like this, the processes become comprehensible and transparent for all colleagues.
In matured systems with online recruitment strategies, it is even possible to set automatic actions, such sending predefined emails during the entire recruitment period.
The Advantages And Drawbacks Of E-Recruiting