Editorial

25 Oct 2021

Why are Job Descriptions Important?

Mary Isaeva

The way you market your business to potential employees is the first step in attracting and hiring quality candidates. The job description defines who can apply for a position, what they will be doing, and how much they will be paid. There are many benefits to having an excellent job description, including increased opportunities for recruitment, improved employee retention rates, and better employee engagement levels. To learn more about why it's important to have a great job description, we've put together this definitive guide!

What Are Job Descriptions?

A job description defines who can apply for a position, what they will be doing, and how much they will be paid. It also describes the background skills required to do well in that role. These descriptions are useful when searching for new hires as it allows you to define which candidates fit your company culture best. The more detailed your description is, the better chance of finding someone with exactly the right qualifications!

Why Are Job Descriptions Important?

Job descriptions are important for many reasons. They help employees understand their responsibilities and set them up to succeed in their roles. A clear job description can also be used as a reference point when discussing performance. If you have a struggling employee, it's useful to look back on the original job description and determine if your employee didn't meet any unspoken expectations like physical demands.

How Do You Write A Proper Job Description?

When writing a effective job description, focus on "what" and "how." For example, the role must sell products. They will be required to answer customer questions about product features and benefits to help them buy items they need. This kind of language makes it clear what an employee needs to do during their day-to-day activities. It also allows you to assess if your team members are successfully carrying out their tasks! Also,  job descriptions should be free of jargon and overly complicated language. People need to know what you expect them to do to succeed, so make sure your job descriptions are easy to follow!

Benefits Of Great Job Descriptions

There are many benefits to having an excellent job description, including increased opportunities for recruitment, improved employee retention rates, and better employee engagement levels. When you have a detailed job description, it helps with the overall hiring process as candidates can easily see if they fit your company culture or not. If the role is well-defined and there's no room for miscommunication, this will increase your business's productivity and morale!

When To Write Job Descriptions?

Every new hire must clearly understand what their responsibilities include so everyone works together effectively to accomplish tasks. This allows employees to feel included in projects from day one, which leads to higher performance ratings on reviews. It also means that once someone starts working at your company, they will fully understand the expectations of their role and how it fits into your business' bigger mission according to the hr department.

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Job Description Template: Five Steps To Success

Concise job title

The job title should be specific, descriptive, and brief. An example of a good job title is "Marketing Intern." Bad titles include Marketing Manager or Administrative Assistant. Due to the wide variety of roles in any company, it's important to make sure your position description accurately reflects what employees will actually do on a day-to-day basis. This makes it easier for hiring managers or team leaders to understand if they have the appropriate skill set necessary for that particular job!

An Attention-Grabbing First Paragraph

Once you've drawn in the right candidate with your title, the next step is to keep them engaged by drawing their attention. The first paragraph of a job description will immediately let candidates know if they're qualified for the role or not, so it's important to make sure this section packs a punch! An effective opening sentence should explain what kind of person would be right for the position and why they need these skills. It also needs to mention any requirements such as years of experience, educational background, etc., that potential employees might have. This way, people who don't fit into every requirement can still find jobs that are suitable for their skill sets!

Complete And Accurate Job Description

The written job description should be as detailed as possible. Don't leave out any information that might help a candidate decide if they're interested in applying to your company like job duties and job responsibilities! In addition, make sure you include the skills necessary for the role and what kinds of tasks team members will perform on a daily basis. It's also important to highlight how this role contributes to larger goals within the company, so potential hires know their work has purpose and meaning!

Realistic Job Requirements

Job requirements should not be too strict. It's good practice to list any qualifications necessary for the role and allow some flexibility so people who don't perfectly match all your expectations can apply! Avoid listing unnecessary or non-essential skills as well. For example: "Must speak fluent French." This skill isn't really required if you're hiring someone strictly for an administrative assistant position.

Providing A Sense Of The Company Culture

If the job description accurately represents your company, it should give candidates a sense of the work environment. This can help team members feel welcome and motivated to work hard from day one! You don't need to go into too much detail about how employees are rewarded or recognized by management. Instead, focus on providing them with some idea as to how this role fits into the bigger picture so they understand why their efforts matter.

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Other Important Aspects When Writing A Job Ad

Completeness

A good job description needs to provide all the information necessary for potential candidates to decide about applying. This means listing everything that's required of them, as well as what they'll need in order to succeed.  It should include any pre-requisites or requirements such as experience, education, age, competencies etc. If your company is hiring managers, it might be useful to mention how many years of management experience are needed. Hence, applicants know if their background matches up with what you're looking for! Make sure you have a detailed list of tasks and responsibilities assigned for this role, so people understand exactly what will be expected from them on day one!

Salary

Candidates need to know if the salary you're offering fits their expectations upfront. So make sure this is included on the job posting! For example, if your company doesn't have a standard pay scale, it might be helpful to include an estimated range so people can decide if they'll be able to afford to live in your area. The hiring manager should also mention what benefits are offered and vacation time or other perks that will help employees feel valued. This information should all be included at the beginning of the job description rather than buried later in the text because many people won't want to apply until they understand exactly how much money they could earn working there.

Professional Perspectives

A job description is a perfect opportunity to showcase your company's best features and attract top talent! If you can't find any positive aspects of working for your business, it might be time to reevaluate. Remember: candidates are always looking for reasons not to apply, so make sure they have plenty of great things about this role at your company that will motivate them. This could include opportunities for growth or professional development, working conditions or atmosphere, even something as simple as making a difference in people's lives! The more attractive benefits you advertise here, the better chance you'll have at getting someone truly interested in joining forces with your team.

Discriminatory Wording

Since job descriptions are used in recruitment by human resources, it's important to avoid any discriminatory language for job seekers. Always keep in mind that these ads could be seen by people of all genders and backgrounds! If you've written "ideal candidate" or something similar, try rewording your description so only the necessary skill set is required. For example, Hiring managers shouldn't require applicants to have a certain level of education unless this truly matters for the role they're applying to. So instead of writing out their exact degree title (i.e., bachelor's or master's), mention what type of higher learning would be beneficial if they don't have one already (examples include college diploma/certificate). The same applies when listing previous work experience - hiring managers shouldn't list specific years, simply mention how many years of experience they'll need to use.

In conclusion, job descriptions are essential for many reasons and should be completed as thoroughly as possible. The more information hiring managers include the better chance they'll attract quality candidates who genuinely want to work there!

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