Make Every Work Hour Count

Time-tracking software makes it possible to easily keep a record of employees’ work hours. It is an effective tool for managers and employees to track their work time, while helping ensure that they take enough breaks and are fairly compensated for overtime.

In some countries and regions, employers are required to keep a record of hours worked to ensure compliance with labor laws. Using an employee time tracker, companies can save timesheets to demonstrate compliance. You can define rules for breaks and overtime using flair, and set automatic notifications to remind employees when it’s time to take a break.

Time-tracking software replaces time-consuming manual methods, such as recording working hours on paper or in Excel spreadsheets. It automates and simplifies the process.

From freelancers and small businesses to large enterprises, digital time trackers are useful for almost any kind of company. Time-tracking tools are especially beneficial for remote teams and companies with flexible hours. They help employees and managers demonstrate that they have completed their scheduled hours in a workday.

Time tracking can also be useful for project management. It helps you keep on top of project budgets and enable more accurate invoicing. Team members can log their billable hours and project managers always have an accurate overview of project time.

In large teams, time trackers may often be integrated with project management software such as Jira, Trello, or Asana. This can help streamline workflows by tracking actual working time spent on projects, allowing companies to adjust their estimations and planning accordingly.

Companies that offer remote work may use time trackers and other attendance management features as part of an employee monitoring solution. These kinds of solutions might take screenshots while the employee is working or monitor keystrokes. However, many regions have placed legal restrictions on employee monitoring and it may be necessary to notify employees and gain consent.

Ultimately, time trackers can benefit employees as well as managers if they are implemented in a fair, consistent, and non-intrusive way. As time tracking is now mandatory in some regions, including the EU, time-tracking software has become essential to a large number of businesses.

Finding the best time-tracking software depends on the specific needs of the organization and the users. There are, for instance, many free time-tracking tools that offer a limited range of simple time clock features. These, however, often have a limited number of users on the free plans and are therefore more suited to small businesses and freelancers. In addition, they might not be integrated with other HR and business systems, leading to more time spent switching between apps.

HR solutions like flair often come with integrated time-tracking functionality that is connected to other features such as payroll, attendance, and shift planning. This approach may be more appealing to business owners at medium and large organizations as it provides a more comprehensive overview of employee working hours and productivity.

Another consideration is the versatility of the time tracker. Many solutions can be used on a variety of platforms, such as Windows, iOS, and Linux, and may also offer mobile apps.

Some popular apps that specialize in time tracking include Clockify, Harvest, and QuickBooks. However, these solutions focus almost exclusively on time tracking. For a more integrated approach to time and attendance, opting for an HR solution like flair can give you a more comprehensive range of features, with less need to switch between apps. This is one of the reasons why flair has received very positive user ratings on review platforms such as G2 and Capterra.

flair offers a user-friendly time tracker that is integrated with shift planning, attendance management, and payroll. As flair is a Salesforce-native app, all timesheets are logged in your Salesforce instance, where they can be evaluated and approved.

For online time tracking, employees simply log on to the flair Employee Hub via a browser such as Google Chrome or Safari, and can start tracking their time in just one click. They can also view their time balance to see how much time they are scheduled to work and whether they have accumulated any overtime. The learning curve for employees is minimal and they can get started straight away.

Via the Salesforce platform, HR managers have a wide range of customization options, allowing them to tailor workloads, required breaks, overtime policies, approval processes, and more. They can also automate certain workflows, ensuring that employees comply with working hours policies and managers are notified when they need to provide approval.

Our solution also supports physical time tracking, where employees clock in using an RFID (radio-frequency identification) key fob or fingerprint scan. This enables automatic time tracking as soon as an employee enters their place of work. The time entries sync with the flair time-tracking solution in real time. Physical time tracking also ensures that employees are present in the office when they are tracking their time, without using employee monitoring practices that could be seen as more intrusive, such as screenshots.

With flair, your employees can track their time in their browser or in our time-tracking app for Mac. We also offer a mobile app for iOS and Android so your employees can track their time using mobile devices on the go.

No problem. If employees forget to clock in or pause their time tracker for a break, they can manually edit their time entries afterward. These change requests are sent to the timesheet manager for approval.

At the end of a week or month, managers can view accurate time reports, plan their team’s time for the weeks ahead, and continuously optimize task management.

All timesheets and working hours are stored on Salesforce – no matter whether employees are tracking their time in their browser or using the flair mobile app. If you are not already using Salesforce, we will set up an instance for you.

The benefit of having all your HR-relevant data stored on Salesforce is that you have a single source for all the information you need. Salesforce allows you to create detailed reports of employee working hours, as well as combine tracked time with other processes such as compensation and payroll.

You also benefit from customizable user permission sets, meaning that you can define who can view and approve a team member’s working hours.