Submitting a notice period to the employer includes formality. The following are the steps to be taken while submitting the notice period:
Deciding On The Departure Date
The employee must provide a notice period of a minimum of two weeks. The additional notice must be in line with the employee’s responsibilities within the company.
The employee must also communicate with the new employer about their commencement date. The employee might also choose to have a gap between the two jobs.
A Talk With The Manager
The employee may meet the employer to inform them about the resignation. The employee must make an appointment with the manager, and they must not try to dive deep into the nitty-gritty details during this conversation.
The employee will have to mention the final date of employment, including other overall details.
Evaluating The Counteroffer
If an employee is in an important position, the company may offer another role or an increase in salary to the employee.
Thus, the employee must carefully think about the offer by analyzing all the factors and then making a confident decision.
Writing The Resignation Letter
This is a formal termination letter to be kept in a file and referred by the employer and HR department whenever needed. The resignation letter or the notice period must include the following information:
The Date Of Submission
It helps the employer to remember the date the employee submitted the notice. It proves to be important while following the detailed rules for the notice period.
This section includes the employee’s job title, full name, current address, email address, and a valid phone number.
About The Resignation
This portion must include the departure date from the company, the reason for leaving the company, and constructive feedback to the manager. However, the employee must be as polite as possible while writing this.
Thanking The Employer
This part should be kept short and sweet as the employee mentions the gratitude they have towards the company. The employee can also wish their colleagues and the company as a whole well.
This section includes the typed name of the employee and a physical signature.
Informing Other Colleagues
The employee may inform a handful of close employees about their resignation after submitting the resignation letter.
The employee must also start training their colleagues to deal with their work until the company hires a new employee for the same position. Similarly, guidelines must be made, and files must be organized for others to study.
The employee must complete all their pending tasks and release any documentation.
They must also submit the company’s assets, such as a laptop, company phone, mouse, keys, books, ID, etc., and pay all the charges owed to the company.
Changing a job is a milestone that affects the resume and career of an individual. Thus, the employee must make the best decisions for themselves, while maintaining confidence in their decision to leave.
Exceptions For A Notice Period
There are a few exceptions when the notice period doesn’t work. Some of them are:
The employee may quit their job immediately if there has been serious misconduct from the company’s side
The employer may terminate the employee immediately if the employee damages the company’s image, violates the policies of the company, or proves to be unproductive.
If An Employee Doesn’t Want To Work During Their Notice Period
As mentioned earlier, during your notice period and after resigning, you will continue to perform the same duties, and your employer is required to continue to pay you for the work you do.
You are entitled to your regular payments until the last day of work. Unless it is clearly stated within the employment contract that the employer can reduce pay, you are entitled to full payment for the entire length of time.
What Happens If There’s A Dispute About Notice Pay?
There are sometimes going to be disputes when employment termination and notice periods arise.
German employment law doesn’t have provisions for the notice of termination of the employment relationship in return for severance pay.
So, in this case, there is no legal entitlement to severance pay, unless you fall under one of these categories:
The employment contract states you are entitled to severance pay
The agreement between you, your trade union, and the employer has a severance pay option
You have a severance scheme within the company
If you received a formal letter of dismissal or a termination letter from the company that names an amount you will be entitled to.
It’s important to remember that much like severance pay, German employment law doesn’t recognize ‘pay in lieu of notice’.
You can contest the notice pay or severance you are offered. You will, however, be required to file a dismissal protection lawsuit.
But if you don’t challenge the payment in a specific time period, then you might lose the ability to claim severance at all.
It is an excellent idea to let professionals take over here, as you may receive four gross monthly salaries per year of employment through a successful negotiation.
How Much Is Notice Pay?
During a reasonable notice period, the amount you get paid will remain unchanged unless there are disputes and complications within the termination process.
For the duration of your notice period, you will receive your entire regular monthly wage.
When you are at the interview stage, it is very important to be honest about your notice period. You must also not make any false promises that you can start on a certain date when in reality, you are not 100% sure.
It is imperative that you start on the right foot with your new employer, so make sure you know exactly how long your notice period is.
Beyond just your reasonable notice period, many contracts of employment will also contain post-termination restrictions.
These may hamper where you can work, including what clients you can or cannot take with you. It is important you know what your contract contains.
2. Don't: Think That Money Is Everything
It is widely recognized that the vast majority of people do not wish to move jobs solely because of money.
Professionals change roles for a plethora of reasons –flexibility, better benefits, or progression opportunities, to name just a few. So, then why are monetary counteroffers so prevalent and quite often taken?
If you find yourself with a counteroffer from your present employer, always ask yourself: “Why has it taken until now for them to offer me a higher salary?”
You may be drawn in by the extra money and feel tempted to accept the counteroffer.
But remember, research has shown that 85% of people who stay with their present company – when presented with a higher salary – leave within the next calendar year.
The money may change, but the job will very much stay the same.
3. Do: Consider The Viewpoint Of Your Employer
You must take into account that your employer may be surprised or upset at you leaving, not to mention the possible headaches involved with hiring your replacement.
Although the last thing that they will want is an uncommitted employee staying around for too long, this must also be balanced on not leaving a team understaffed.
The more help that you give at this point will potentially result in your notice period being reduced.
This could include suggestions about sourcing your replacement, detailed and thorough handover notes being put together, and even assisting in writing the job description for your role.
If life is made difficult for you during your notice period, then take it as a compliment – it suggests your boss really does not want you to leave.
4. Do: Be Honest In Your Exit Interview
Your employer is likely to arrange an exit interview to find out why you are leaving. They do this to improve their retention rates and gather insight into the perceptions of their culture.
Try to offer constructive advice and be honest and kind. Remember, you never know when you are going to cross paths with former employees in the future, so professionalism to the end, no matter the situation, is a must.
5. Don’t: Brag About Your New Job
You might be bursting to talk about all the generous perks and cool benefits of your new job, but resist, you must.
It’s important for you to keep the office energy positive and warm to minimize disruption during this transition period.
6. Do: Say Your Goodbyes
To leave on a positive note, make sure you have time for a round of proper goodbyes to all those you’ve worked with during your tenure there.
Express your appreciation of their support and guidance, apologize for all the times you were difficult, and exchange contact details. In short, observe the niceties. You’ll feel better about it.
7. Don’t: Think You’re On A Holiday
You might find yourself with a lighter workload during your final weeks, but it doesn’t mean you should spend your workday watching cat videos on YouTube or posting selfies on social media.
Make yourself useful. Ask your boss and team members what you can do to help out. They will appreciate your thoughtfulness and team spirit.
8. Do: Focus On Tying Up Any Loose Ends
Your priority should be on wrapping up active projects and doing a proper handover of ongoing projects or tasks.
Don’t leave things until the last day (or minute). Leaving with a clean desk, with outstanding matters in good hands, shows your concern for the company – despite not working there anymore.
Notice periods play a vital role in ensuring a smooth transition for both employers and employees. Yet, the concept of notice periods can be confusing. This article is all about demystifying the notice period; what are the norms and expectations?