Interviews are a natural part of the employee lifecycle. It would be impossible to take new team members on without having the chance to talk to them about their work and experience, but there are several different ways to approach something like this.
You may already know that there are several different types of interviews to choose from. Semi-structured interviews are one such interview, providing a unique approach to interviewing that can yield excellent results. But what exactly is a semi-structured interview and how does this process work? Let’s take a look.
Semi-structured interviews actually began in the health care industry as a way to get more detailed information from patients and focus groups beyond the basic questionnaire. This makes sense, as qualitative interviews are one of the most effective ways to accurately understand what a person is experiencing. Many people conducting research studies, social sciences students, for example, also conduct semi-structured interviews to get answers about people's real-world experiences.
Like any job interview, a semi-structured interview is designed to determine whether or not a candidate fits the job placement that they have applied for. You can conduct a semi-structured interview in many different ways: face to face, over the phone, group interview, and even through remote working tools like Zoom. Interview data is still collected via general questions and the candidate will still be expected to provide relatively quick answers, but the difference is that they will be open-ended questions.
This enables the interviewer to follow up with questions that aren’t planned and answer freely in their own words. This style of qualitative interviewing creates a back-and-forth dialogue that can make it much easier to assess a person’s knowledge and ability to do their job. Of course, though, this will be done with the aim of gathering specific information that the interviewer needs to make their final decision.
Just like in a structured interview, the moderator will be responsible for each aspect of a semi-structured one. They will ask leading questions to get the answers they want, often coming up with new questions to ask on the fly.
Of course, though, this doesn’t mean that the candidate isn’t responsible for their own end of the interview. Good candidates will be responsive to the questions they are asked, going into detail and even asking their own questions. This enables a conversation to form, and this has been shown to be very successful in a lot of cases.
In most cases, semi-structured interviews will have a less rigid format than structured ones. Once one of the prepared questions has been asked, the interviewee will be able to control the format of the interview somewhat. They can choose to answer questions in-depth or ask their own questions to show their understanding.
This can make it feel as though there is no format at all, though this isn’t the case. The format will still involve asking questions, though they won’t have definite answers and will often be impossible for respondents to get wrong.
The main purpose of semi-structured interviews is to collect qualitative data about job candidates that have applied for a role. This methodology has been designed to make it possible for candidates to take the initiative and show their knowledge face-to-face, without being asked questions directly. This type of interview can lead to deeper discussions and help you get to know your candidates better. The data you collect will help you decide if they have the right skills for the role and whether or not they will be a cultural fit for the company.
This makes unstructured interviews a powerful tool for both employment and research methods, with data collection being much easier when candidates are able to provide it without being directly prompted. Of course, though, this means that moderators must be paying attention to collect the data that they need.
However, analysing the data from these interviews is like analysing any other qualitative research. It can be helpful to take notes in order to remember the context behind the in-depth interview.
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While structured and semi-structured interviews can be very similar, they also have some essential differences that make them stand out from one another. It's important to understand these differences before you begin preparing your interviews, as your approach can lead to very different results.
Rather than asking questions with yes or no answers, semi-structured interviews revolve around questions that are open-ended. This is done to start a dialogue that doesn't rely on interview questions being asked before the interviewee can say anything or provide information.
Structured interviews are usually done with the aim of collecting specific data and information, but a semi-structured interview can be very different. Your candidates will be able to take the initiative and show their communication skills, while also being able to ask questions for themselves that will make it easier to see if they fit the job they've applied for.
Like any interview methodology, both structured and semi-structured interviews come with advantages and disadvantages. You need to have an idea of these areas before you attempt to conduct your interview, ensuring that you know what needs to be done when you're going through this process.
As you can see, this interviewing methodology can provide a range of benefits and downsides. The disadvantages can often be overcome, but you still need to make sure that you're choosing your interview method based on the type of role that is on offer.
Preparing for a semi-structured interview can take less work than preparing for a structured one, but the type of preparation that needs to be done will be different. While you won't have to prepare countless questions, you will need a way to gather the qualitative data you are collecting, and this can be a challenge.
Unlike a structured interview, the questions you prepare for an interview like this will usually be based on your talking points. This means that you will only need one question for each of the areas you need to talk about, but you need to make sure that they will offer the chance for interviewees to give you the information you're looking for.
This can be a difficult process, and it will be well worth exploring sample interview questions before you start working on them. This can be as much about psychology as it is about getting information, making it a challenge for many employers who don't have experience in this field.
Structured interviews can often be held with nothing more than a pen and paper. The answers to questions can be ticked off of a list, and this means that the interviewer won't need to collect the whole conversation. Semi-structured interviews are different.
Rather than having simple answers, you will have a lot of information to unpack at the end of the interview you've held. This makes it worth having methods to collect your data that will be easy to work with down the line. Audio and video recordings are perfect for this, though many interviewers will devise their own qualitative methods to ensure that they can get the information they need.
As their name suggests, semi-structured interviews don't have a rigid set of steps that can be followed to get the best results each time. Despite this, you can still adopt a general workflow that will make it possible to improve the consistency of your results between interviews. This can be achieved with ease once you have some practice, but it might take some time and experience to be able to do it perfectly.
The first step in a semi-structured interview will be to ask an open-ended question. This will enable the interviewee to start talking about themselves, while also prompting them to keep the conversation moving in the right direction.
Once you have an answer to a question, it will be time to perform a brief assessment to make sure that you have gathered the information you need. If you have, you can move on to asking the next question. If not, though, you will need to think of another open-ended question to ask that will help the interviewee to offer the information you're looking for.
Once you are satisfied with the answer to your first question, you can move onto the next one, and these steps will be repeated through your interview until it is complete. In some cases, you won't need to ask everything on your list of questions, as the interviewee will provide the information in other answers.
You're going to have a lot of information to unravel once the interview is over. This will be easier if you have used good data collection methods, like flair's recruiting feature. You may also find it helpful to take note of your talking points right after the interview is over, so all the information is still fresh.
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Using a semi-structured interview methodology can be a good way to improve the results of your interviews. While this may be so, though, you also need to think about the mistakes that can be made when you’re going through this process before you plan the interview you will be conducting.
It is impossible to say which interview method is the best and which is the worst. There are a lot of interview methods out there, and each job role will benefit from a different approach. For example, this type of methodology can be ideal for jobs like research positions that will require employees that can take the initiative. For a role in a supermarket, though, a simple structured interview will probably be better.
It’s easy to get overwhelmed when you’re planning an interview, especially when you have a lot of candidates. Using the best methods can help with this, but you should also make sure that you feel confident in the methods you use before conducting interviews with them.
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