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Multi-Step Approval Policies
Route requests to managers, additional managers, employee segments or a custom field, in sequence or in parallel. Use different policies per legal entity.
Approval Workflows
Every Request, Routed to the Right Person
Set up approval chains once and let flair route absences, documents, expenses and data changes to the right approvers, with a clear audit trail for every decision.
Approvals Without Chasing Anyone
One approval framework for the whole company: configurable policies, self-service request forms and notifications that reach approvers wherever they work.
Request Forms for Every Change
Employees and managers request data changes or new records in the Employee Hub. You decide which fields, reasons and attachments are required.
Alerts Before Important Dates
Date-based alert rules notify employees and managers before a probation period ends, a contract expires or a certificate runs out.
Approve from Anywhere
Approvers get email, Slack, Employee Hub and push notifications and can approve or reject straight from the flair mobile app.
Approval Framework
One Framework for Every Approval
Approval policies define who approves, in which order and under which conditions. Target them at employee segments or whole legal entities, and let matching priority decide when several policies apply.
- Absences, documents, certificates, expenses, data changes, goals and compensation reviews
- Protected default policies, enable, disable or clone at any time
- Pending requests move to the new manager automatically when a manager changes
Self-Service Requests
Structured Requests Instead of Emails
Request forms let employees and managers ask for changes in the Employee Hub, from a new bank account to a salary or position change. Changes are applied automatically or sent for approval, depending on the form.
- Update or create records, including specific record types
- Categories, segmentation and ready-made templates in English and German
- Generate a document or start a workflow from the request
Approval Requests
All the Context for a Quick Decision
Every approval request shows the details that matter: amounts and receipts for expenses, dates and remaining allowance for absences, old and new values for data changes. The approval path shows who has decided and who is next.
- Decide in the Employee Hub, in Slack or in the mobile app
- Comments and rejection reasons stay in the audit history
- Overlapping absences in the team at a glance
Explore More flair Features
Absence Management
Time-Off Requests and Approvals Made Easy
Document Management
Securely Store, View, and Share Useful Files
flair Mobile App
More Efficient HR, Wherever You Are
Integrations To Elevate Your HR
Frequently Asked Questions About Approval Workflows
The approval framework covers absences, employee documents, certificates, expenses, employee data change requests, shift changes, goal changes and compensation reviews. Each request type can follow its own approval policy.
Yes. Approval policies can target employee segments by department, location, position or legal entity. When several policies match a request, flair uses the one with the highest matching priority.
flair skips the old manager's pending request, creates a new one for the new manager and notifies them. The transfer is recorded in the approval path, so the history stays complete.
HR defines which fields a form can change, who can use it and whether a reason or attachment is required. Depending on the setting, flair applies the change immediately or sends it for approval, and it can also generate a document or start a workflow.
An alert rule watches a date, such as the end of a probation period or a contract, and notifies the employee, their manager or both a set number of days before or after it. Rules can be limited to specific entities, locations or departments and can also trigger on absences.
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