Simplify Your Hiring Process with Offer Letter Templates

Make hiring easier with this comprehensive resource, designed to help you craft clear and professional offer letters and email scripts. Whether you’re onboarding full-time employees, part-time hires, or interns, these templates are perfect for creating a seamless and professional experience.

This guide includes:

• Email scripts for sending offers professionally

• Customizable offer letter template

Download now to streamline your hiring process and make a lasting impression on your new team members!

What's inside

The download contains three offer email scripts and a full offer letter template, all with placeholders in square brackets.

Offer email scripts

• Standard full-time offer: lists start date, employment type, compensation (annual salary or hourly rate and pay frequency) and benefits, and asks the candidate to sign the attached offer by a deadline.
• Part-time or contract offer: covers start date, contract type, hourly rate or fixed fee, expected weekly hours or project duration and key deliverables, and notes that contractors are responsible for their own taxes and benefits.
• Internship offer: states the start date, duration, weekly hours, stipend (or that the internship is unpaid), supervisor and a short summary of responsibilities.

Offer letter template

• Header: company logo, date and the candidate's name and address.
• Position: job title, department, start date and direct manager.
• Compensation: starting salary per year, month or hour, plus any bonuses or commissions.
• Benefits: e.g. health, dental and vision insurance, retirement plan details and paid time off.
• Employment conditions: conditions the offer depends on, plus a confidentiality agreement and any other required agreements.
• Acceptance: a deadline to sign and return, and a signature and date block for the candidate.

Key takeaways

• Put start date, pay and employment type in the email itself, not only in the attachment.
• Always set a deadline for accepting the offer.
• Use a different script for contractors and interns, because the terms differ.

Download the full set below to send clear, consistent offers for full-time, part-time, contract and internship roles.