Offer Letter Template (Free Download)

A clear offer letter turns a verbal "yes" into a confirmed hire. Below is the template to copy straight away; the download adds an editable Google Docs version and email scripts for sending the offer.

Offer letter template

[Company name] [Company address]

[Date]

Dear [Candidate name],

We are delighted to offer you the position of [Job title] at [Company name], reporting to [Manager name, title]. We were impressed by [one specific strength from the interviews] and are confident you will make a real difference to [team].

Start date: [Date] Employment type: [Full-time / part-time, permanent / fixed-term until date] Work location: [Office address / remote / hybrid] Working hours: [e.g. 40 hours per week, Monday to Friday] Salary: [Amount] [currency] gross per [year / month], paid [monthly] Bonus or commission: [Details, or delete] Benefits: [Paid time off, pension, health insurance, equipment, learning budget] Probation period: [Length and notice period during probation, or delete]

This offer is subject to [conditions, e.g. reference checks and proof of the right to work]. Your full terms of employment will be set out in your employment contract.

Please confirm your acceptance by signing and returning this letter by [deadline]. If you have any questions, contact [name] at [email or phone].

We look forward to welcoming you to the team.

Kind regards, [Name] [Title], [Company name]

Accepted: ______________________ Date: __________

What to include in an offer letter

• Role and reporting line: job title, team and manager
• Start date, location and working hours
• Pay: salary, bonus or commission, and how often it is paid
• Benefits: paid time off, pension, insurance and other perks
• Conditions: background or reference checks, right-to-work documents
• A response deadline and a contact person for questions

Email scripts for sending the offer

The download includes ready-to-send emails for the offer itself, a follow-up if you hear nothing, and a welcome message once the candidate accepts. When the offer is accepted, continue with the employee onboarding checklist.

An offer letter is not a substitute for an employment contract. Check local employment law before you send it.